Responsibilities

Financial & Fund Management

• Partner with investment team to drive deal closure from financial perspective
• Manage strategic aspects of fund portfolio management
• Work with GPs and investment team to develop the fair market value (FMV) calculations for the portfolio according to GAAP and provide independent review of analysis
• Manage the firm’s outsourced back office relationship
• Plan and review capital deployment schedule and update according to the investment team’s planned activities. Plan upcoming capital calls and oversee notice and collection
• Manage and coordinate the annual audit and tax returns of the funds
• Coordinate with tax accountants and back office to calculate tax distributions
• Ensure adequate and cost-effective insurance coverage
• Maintain and expand financial controls including reviewing processes to improve efficiencies
• Negotiate and manage vendor relationships, and work with back-office team to ensure invoices paid in timely manner
• Own the firm’s expense policy and manage reimbursement including managing company credit cards
• When required, assist portfolio companies’ founder/CEOs and CFOs/heads of finance with strategic advice and finance best practices, constructing teams, compliance matters, spanning all stages (seed, early, growth) and across sectors.
• Be a thought leader and cultivate relationships with other venture capital funds to identify and incorporate best practices for fund management and portfolio management

Legal

• Ensure firm is in full compliance with applicable regulatory requirements and government filings
• Understand administrative jurisdictions, compliance requirements currently in place and likely to emerge in the future.
• Advise partners on impact of new and upcoming regulations as relates to fund structures
• Review any legal and financing documents for follow-on investment opportunities, new funding rounds, M&A, secondary sales, moving company registrations across domains, etc.
• Own exit management of portfolio companies for either M&A, Secondary Sales or IPO from process, legal and accounting perspective including transfers, legal opinions needed, etc.
• Coordinate legal processes for fundraising, including final execution of all LP documents
• Maintain and develop HR policies and coordinate all legal documents with employees & interns
• Coordinate with outside counsel on ad-hoc legal matters

Reporting

• Create and maintain fund, portfolio, and investor dashboards in conjunction with fund’s back-office team
• Obtain and organize quarterly financials, legal documents and stock certificates for each portfolio company investment
• Prepare data that will flow into annual LP investor update presentation and review presentation prior to meeting
• Prepare data that will flow into annual Impact Report update presentation and review report prior to publishing
• Maintain up-to-date cap tables for all portfolio company investments
• Update various online 3rd party databases to reflect investment activity
• Audit portfolio company D&O insurance policies for compliance with requirements
• Manage annual insurance application process for firm

Investor Relations

• Coordinate regular LP communications including quarterly & annual report distribution
• Respond to ad-hoc LP requests regarding capital calls, commitments, compliance, tax and other related matters
• Assist with diligence requests during fundraising
• Maintain performance metrics in coordination with back office provider

Qualifications & Requirements

• Bachelor’s Degree required, MBA or CFA preferred
• CPA or mastery of accounting preferred
• 5+ years experience in financial operations of a VC, PE, or hedge fund
• Private company valuation experience (e.g. Topic 820) preferred
• Outstanding written and verbal communication skills
• Ability to manage multiple priorities effectively
• Highest degree of integrity, professionalism and maintenance of confidentiality
• Self-directed and detail-oriented
• Have an ability to cultivate a strong network of best-in-class business partners of 3rd party firms including Back Office Fund Administration, Accounting, Tax, Legal, Finance, Diligence
• Occasional overnight business travel expected